When processing personal data, we are guided by the General Regulation on the Protection of Personal Data (EU) 2016/679, the Law on Legal Protection of Personal Data of the Republic of Lithuania (Žin., 1996, Nr. 63-1479) and other legal acts regulating the principles and rules of personal data processing.
Personal data means any information relating to an identified or identifiable natural person (data subject) by reference to an identifier, such as name, personal identification number, location data and internet identifier, etc.
Data management means any operation or sequence of operations which is performed upon personal data or sets of personal data, whether or not by automated means, such as: collection, recording, sorting, organisation, storage, adaptation or alteration, access, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination with other data, restriction, erasure or destruction;
Data controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing;
Consent of the data subject means any freely given, specific and unambiguous indication of the data subject’s wishes, by means of a statement or an unambiguous action, by which he or she consents to the processing of personal data concerning him or her.
PERSONAL DATA CONTROLLER
Data Controller of your personal data is UAB Autosigma (the data is collected and stored in the Register of Legal Entities, code 301842538, the manager of the register is Klaipėda Branch of the State Enterprise Centre of Registers, the company’s certificate of qualification No. 000368, Certificate No. 000031 of the list of persons entitled to engage in external business valuation activities), registered office address: 18-4 Kuosų g., 91187 Klaipėda, e-mail: email@example.com, Tel. +370 (644) 400 08. The company is a member of the professional association of property and business appraisers – Lithuanian Chamber of Appraisers.
PRINCIPLES OF PERSONAL DATA PROCESSING
Personal data is processed in accordance with the following principles:
1) The processing shall be carried out in a lawful, fair and transparent manner in relation to the data subject (the principle of lawfulness, fairness and transparency);
2) Collected for specified, clearly defined and legitimate purposes and not further processed in a manner incompatible with those purposes;
3) Adequate, relevant and only necessary for the purposes for which they are processed (principle of data minimisation);
(4) Accurate and, where necessary, kept up-to-date; all reasonable steps must be taken to ensure that personal data which are not accurate in relation to the purposes for which they are processed are erased or rectified without undue delay (principle of accuracy);
(5) Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed;
(6) Processed in such a way as to ensure, through appropriate technical or organisational measures, adequate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage (principle of integrity and confidentiality).
The Data Controller is responsible for compliance with these principles.
COLLECTION OF PERSONAL DATA
UAB Autosigma processes your personal data obtained in the following ways:
1) When you provide it to us (by coming to our office, by phone, by e-mail or otherwise) when ordering services or concluding contracts;
2) When you use the website we operate or communicate with us via social networks (certain information such as the Internet Protocol (IP) address of the type of web browser used, the number of visits, the number of pages viewed, the amount of time spent on the website, etc. is collected automatically);
3) When we collect your personal data from publicly accessible sources, such as official websites of state-owned companies (e.g. the State Enterprise Register Centre), other online portals where you publicly publish information about yourself;
We may combine the personal data we receive from you with data collected by us from other public or accessible sources. In exercising your rights, you will always be able to request the rectification of erroneous personal data.
PURPOSES OF PROCESSING PERSONAL DATA
We process your personal data for the following purposes for which you have given your consent:
1) For the purpose of providing services in order to provide a high quality service;
2) To identify and contact customers;
3) For the protection and defence of our rights and legitimate interests;
4) For the purpose of administering the work and activities of our employees. To the extent that we are obliged or permitted to do so by law, we process the personal data of our employees;
5) For the purpose of selecting candidates for jobs offered by the company in the company. We process your personal data in order to find and select candidates who meet our needs to work for us and to assess the suitability of the candidates for the offered job;
6) For the purpose of improving the website we manage and to offer you a better and more tailored service. We use your personal data, including the personal data we receive when you use our website, to improve and develop our website and to offer you better and more tailored services. For this purpose, we use the personal data we receive from you, the data we receive from you when you use our website and the personal data we receive from others.
7) For direct marketing purposes (based on your consent).
We do not process your personal data for any other purposes incompatible with the above.
You have the right to withdraw your consent at any time, but withdrawal of consent does not affect the lawfulness of consent-based processing carried out prior to withdrawal of consent.
PERSONAL DATA PROCESSED
UAB Autosigma processes the following collected personal data:
1) Data subject’s name, surname (legal entity name, code, basis of representation (position)), address, telephone number, e-mail address, name of the service provided, billing data, signature;
2) IP address, website browsing history and date;
3) CVs, references, position held, details of staff development, salary/other income or liabilities, supporting certificates and documents, national social security benefits;
4) Details of the personal identification document (name, number, date of issue and expiry) or qualified electronic signature certificate.
Where the purposes for which Data Controller processes personal data do not require or no longer require Data Controller to identify the data subject, Data Controller shall not be obliged to store, receive or process additional information to identify the data subject.
STORAGE PERIOD FOR PERSONAL DATA
Personal data shall be processed and stored no longer than is necessary to achieve the purposes of data processing, taking into account the business needs and legitimate interests of UAB Autosigma or in accordance with the requirements of legal acts defining the retention periods for documents, including personal data.
We normally retain personal data for 10 years after the expiry of a contract or legal relationship, in order to comply with legal requirements relating to the archiving of documents and in order to assert, exercise or defend legal claims of the company.
At the end of the recruitment period for a particular position, we delete CVs and other data sent by candidates.
Personal data obtained through the websites shall be stored for a maximum period of 2 (two) years from the date of your visit to the website, the date of receipt of your enquiry or the date of the last business relationship between the parties.
Personal data for the purpose of direct marketing shall be processed for a maximum period of 10 (ten) years from the moment of your consent. If you withdraw your consent, the processing of your personal data for the purpose of direct marketing will cease from the moment of withdrawal of consent.
In order to comply with the requirements set out in the legislation on the prevention of money laundering and terrorist financing, we will keep the data for the minimum period specified in such legislation.
UAB Autosigma collects information about you by using cookies, which are small text files that a website stores on your computer or mobile device when you visit it. The purpose of cookies is to enable a website to remember user preferences (such as username, language, etc.) for a certain period of time. This way, you don’t have to specify them again when you browse different pages of the website in the same visit. This speeds up searches on the website and makes it easier to use the website.
Cookies may also be used to collect anonymous statistics about your browsing on our website (they help us to identify you as a previous visitor to the website, to save the history, duration and frequency of your visits to the website, and to collect information about the number of visitors to the website).
We use the information we receive via cookies for the following purposes:
1) To ensure the functionality of the website;
2) To analyse the use of the website;
3) To improve and adapt the website to the needs of visitors;
4) To develop our services.
The following cookies may be used on the website:
1) Technical cookies – these are cookies that are necessary for the operation of the websites;
2) Functional cookies – these are cookies which, although not essential for the operation of the websites, significantly improve the performance, quality and user experience;
3) Analytical cookies – these are cookies that are used to prepare statistical analyses of the navigation patterns of visitors to websites; the data collected by these cookies is used anonymously;
4) Targeting or promotional cookies – these are cookies used to display offers or other information that may be of interest to you;
5) Social networking cookies – these are cookies that are necessary to enable you to use information from websites in your social profile account.
1) By not deleting them and/or changing your browser settings so that it does not accept cookies;
2) By clicking on the “I agree” link (bar) on the websites about cookies;
3) By expressing your consent when registering on the websites.
TRANSFER OF PERSONAL DATA
UAB Autosigma guarantees that your personal data will not be transferred or provided to third parties without legitimate grounds, or used for purposes other than those for which they were collected. However, we reserve the right to provide information about you if we are obliged to do so by law – if we are required to do so by lawful or prosecuting authorities.
DATA SUBJECT RIGHTS
UAB Autosigma ensures that your rights are protected in accordance with the General Data Protection Regulation (EU) 2016/679 and the Law on Legal Protection of Personal Data of the Republic of Lithuania.
As a personal data subject, you have the following rights:
1) To know (be informed) about the processing of your personal data;
2) To have access to your personal data that we process;
3) To request the rectification or completion of inaccurate or incomplete personal data;
4) Request the erasure of your personal data (“right to be forgotten”) where:
(a) the data are no longer necessary for the purposes for which they were collected;
b) you withdraw your consent to the processing of your personal data, unless you cannot withdraw your consent under the law;
(c) you do not consent to the processing of personal data or you withdraw your prior consent (unless the processing is carried out for a legitimate interest pursued by Data Controller or by a third party to whom the personal data are provided and the interests of the data subject are not overriding);
(d) your personal data have been unlawfully processed.
5) Request the suspension (other than storage) of the processing of your personal data in the event of disputes or to verify the lawfulness of the processing, the accuracy of the data, or where we no longer need your personal data, but you do not want us to delete them;
6) To receive personal data relating to you in a structured, commonly used and computer-readable format and to transmit that data to another data controller;
7) The right to compensation for damages suffered as a result of a breach of the data subject’s rights.
PROCEDURE FOR CONTACTING THE COMPANY
If you make an oral or written request for the exercise of the data subject’s rights, you must verify your identity by providing proof of identity. Failure to do so will prevent us from accepting your request and will result in the non-enforcement of your data subject rights. This does not apply if you request information about the processing of personal data in accordance with Articles 13 and 14 of the Regulation. If you decide to apply for the exercise of the data subject’s rights in writing, when submitting your request by post, you must submit a copy of a personal identification document certified by a notary public or other legal authority together with your request.
If your personal data, such as your name and surname, have changed, you must submit copies of the documents confirming the change; if they are sent by post, they must be certified by a notary public or other procedure established by law.
If you have chosen to submit your application by electronic means, it must be signed with a qualified electronic signature or must be made by electronic means which guarantee the integrity and unalterability of the text. This does not apply if you are requesting information on the processing of personal data pursuant to Articles 13 and 14 of the Regulation.
The request for the exercise of the data subject’s rights must be legible, signed and must state: Your name, address and/or other contact details for communication or by which you wish to receive a reply concerning the exercise of the data subject’s rights.
You may exercise your rights yourself or through a representative. If you decide to exercise your rights through a representative, your representative must indicate in the request: your name, address and/or other contact details for communication purposes, by which your representative wishes to receive a reply, as well as your name and any other data necessary for the proper identification of the data subject, and provide a document or a copy of a document confirming representation.
If we have any doubts about your identity, we have the right to request additional information necessary to verify it.
MAKING A COMPLAINT
CHANGING THE POLICY
We invite you to contact us by e-mail: firstname.lastname@example.org or by phone: +370 (658) 888 60.